Data Privacy Statement for Candidates

Company: OpenGateFunds
Last Updated: August 7, 2026

1. Introduction

OpenGateFunds (“OpenGateFunds,” “we,” “our,” or “us”) respects the privacy of individuals who apply for employment, internships, contract positions, consulting engagements, or other opportunities with us.

This Data Privacy Statement explains how we collect, use, store, disclose, and protect personal information during our recruitment and hiring processes.

By submitting an application or participating in our recruitment process, you acknowledge that your personal information may be processed as described in this Statement, subject to applicable data protection and privacy laws.

2. About OpenGateFunds

OpenGateFunds acts as the organization responsible for processing personal information collected during recruitment activities.

We use candidate information to evaluate applications, communicate with applicants, conduct appropriate employment checks, meet applicable legal requirements, and manage our recruitment operations.

If you have questions about this Statement or your personal information, you may contact OpenGateFunds through the official contact channels provided on our website.

3. Personal Information We Collect

3.1 Information You Provide

We may collect information you provide when you:

Complete an application form
Submit a CV, résumé, cover letter, or portfolio
Participate in interviews
Communicate with our recruitment team
Complete recruitment assessments
Provide information through authorized recruitment platforms

Depending on the position, this information may include:

Full name
Contact information
Residential or mailing address
Employment history
Educational qualifications
Professional certifications
Skills and professional experience
Languages and other relevant qualifications
References
Information contained in your CV or application
Employment eligibility information

3.2 Information Collected During Recruitment

As appropriate for a particular position, we may also collect:

Interview notes and evaluations
Assessment or testing results
Professional references
Employment verification information
Identity verification information
Information required to prepare employment documentation
Information relating to your availability and work preferences

We collect only information that is reasonably relevant to the recruitment process or required for legitimate business or legal purposes.

3.3 Sensitive Information

Where permitted by applicable law and necessary for legitimate recruitment purposes, we may process certain sensitive or special-category information.

This may include information relating to:

Workplace accommodations or accessibility requirements
Diversity and equal-opportunity information where voluntarily provided
Identity or compliance verification

Sensitive information is handled with appropriate safeguards and processed only where there is a lawful basis to do so.

4. Information We Receive From Other Sources

Where appropriate and permitted by law, we may receive candidate information from:

Recruitment agencies
Professional references provided by candidates
Employment or education verification services
Background screening providers
Authorized recruitment platforms
Publicly available professional information

We take reasonable steps to ensure that information received from third parties is handled in accordance with applicable privacy requirements.

5. Background and Verification Checks

Depending on the position and applicable legal requirements, OpenGateFunds may conduct appropriate background or verification checks.

These checks may be used to:

Verify identity and employment eligibility
Confirm professional qualifications
Meet legal or regulatory requirements
Protect our clients, employees, systems, and business
Prevent fraud or other misconduct

Where legally required, we will obtain appropriate authorization or consent before conducting such checks.

6. How We Use Candidate Information

We may use candidate information for the following purposes:

Recruitment and Evaluation

Reviewing applications
Assessing qualifications and experience
Conducting interviews and assessments
Communicating with candidates
Determining suitability for available positions

Legal and Regulatory Requirements

Verifying identity and eligibility to work
Meeting applicable employment and regulatory requirements
Maintaining records required by law
Responding to lawful requests from authorities

Security and Risk Management

Protecting our employees, systems, facilities, and information
Detecting fraudulent or misleading applications
Managing security and compliance requirements

Improving Our Recruitment Process

Evaluating recruitment practices
Improving candidate experience
Maintaining appropriate recruitment standards
Training authorized recruitment personnel

Future Opportunities

Where permitted by applicable law, we may retain candidate information so that we can contact you regarding other suitable opportunities.

You may request that your information no longer be considered for future opportunities, subject to applicable retention requirements.

7. Legal Basis for Processing

Depending on the applicable jurisdiction and circumstances, OpenGateFunds may process candidate information on one or more of the following legal bases:

Steps necessary to consider or enter into an employment relationship
Compliance with legal or regulatory obligations
Our legitimate interests in conducting recruitment and managing our organization
Protection of our business, employees, clients, and systems
Your consent, where consent is required by law

Where processing is based on consent, you may withdraw your consent where permitted by applicable law.

8. Automated Tools and Assessments

OpenGateFunds may use technology-assisted recruitment tools to support certain parts of the hiring process.

These may include:

Online skills or aptitude assessments
Applicant management systems
CV or résumé screening tools
Scheduling and recruitment communication tools

Such tools are intended to assist our recruitment teams and improve the efficiency of the hiring process. Where applicable law provides rights concerning automated decision-making, candidates may have the right to request additional information or human review.

9. Sharing Candidate Information

Candidate information may be shared with authorized parties where necessary for recruitment, business, legal, or compliance purposes.

These parties may include:

Authorized OpenGateFunds personnel
Recruitment and human resources teams
Professional advisors
Recruitment agencies
Background verification providers
Technology and recruitment service providers
Legal, audit, or compliance professionals
Government or regulatory authorities where legally required

We do not sell candidate personal information.

Third-party service providers that process candidate information on our behalf are expected to maintain appropriate confidentiality and security safeguards.

10. Data Security

OpenGateFunds takes reasonable technical and organizational measures to protect candidate information against unauthorized access, disclosure, alteration, loss, or misuse.

Depending on the nature of the information and the systems involved, these measures may include:

Access controls
Authentication safeguards
Secure storage systems
Encryption and other security technologies
Monitoring and security procedures
Restricted access based on business need

No method of transmitting or storing information electronically can be guaranteed to be completely secure. However, we take reasonable steps to protect information entrusted to us.

11. Data Retention

We retain candidate information only for as long as reasonably necessary for the purposes described in this Statement, including:

Completing recruitment activities
Considering candidates for future opportunities where permitted
Meeting legal and regulatory requirements
Maintaining appropriate business records
Resolving disputes or protecting legal rights

When information is no longer required, it may be securely deleted, anonymized, or otherwise disposed of in accordance with applicable requirements.

12. International Data Transfers

OpenGateFunds may operate with service providers, personnel, or business functions located in different jurisdictions.

Where candidate information is transferred across borders, we take reasonable steps to ensure that the transfer and subsequent processing comply with applicable data protection laws and that appropriate safeguards are implemented where required.

13. Your Privacy Rights

Depending on your location and applicable law, you may have certain rights regarding your personal information.

These may include the right to:

Request access to personal information we hold about you
Request correction of inaccurate or incomplete information
Request deletion of information in certain circumstances
Request restriction of certain processing
Object to certain types of processing
Withdraw consent where processing is based on consent
Request information about certain automated decision-making processes

We may need to verify your identity before processing a privacy request.

Some rights may be limited by applicable legal, regulatory, or legitimate business requirements.

14. Privacy Complaints

If you have concerns about how OpenGateFunds handles your personal information, we encourage you to contact us through the official communication channels provided on our website.

You may also have the right to contact the relevant data protection or privacy authority in your jurisdiction.

15. Changes to This Statement

OpenGateFunds may update this Data Privacy Statement from time to time to reflect changes in our recruitment practices, technology, legal requirements, or applicable data protection regulations.

When changes are made, the updated version will be published through our official channels together with the revised “Last Updated” date.

16. Contact Us

For questions, privacy requests, or concerns relating to this Candidate Data Privacy Statement, please contact OpenGateFunds through the official contact information provided on our website.

Data Privacy